April 2009 minutes

Minutes of the meeting of Ashwick Parish Council held on Wednesday 8th April 2009 at 7.30pm in the Village Hall, Oakhill.

28/09 PRESENT: Mr P Briscoe in the Chair; Mr B Wells, Miss S Emery, Mr D Barlow,

Mr K Matlin, Mr D Gilson, Mr C Sully, Mrs E Lewis, Mr P Langmaid.

In attendance:  Clerk Mrs F White; Ward District Councillor G  Halfhide;

Ward County Councillor H Siggs;  PCSO N Housely; 2 members of the public.

County Councillor Siggs spoke about the forthcoming Elections, Highways matters, Speed Indicator Devices, and the Somerset Aggregates Levy Sustainability Fund.

Apologies were received from Mrs R Knott.

Declaration of a Casual Vacancy A letter of resignation was regretfully received from Mrs Alvis, a Casual Vacancy was declared.

Declarations of Interests Mr Wells declared an interest in the Planning Application, as a personal friend of the applicant.

Minutes of the Parish Council meeting held on Wednesday 11th March 2009 were accepted and signed. 

Matters Arising Names of owners in Zion Hill / Ashwick Lane with rocks on the road verge will be supplied to SCC Highways.


i. The following Planning Application was considered:

Mr J Baughan, The View, Zion Hill, Oakhill  T2756 (INC)

Erection of single storey extension and canopy to rear and lean to front porch

Decision:  Recommend Approval.

It was agreed to call an additional PC meeting to consider Planning Applications, before the next meeting on 13th May.

ii.  Planning Enforcement and Notifications were received from Mendip District Council

Hill View, Little London: a Planning Contravention Notice has been served by MDC dated 23.03.09.

District Councillor Halfhide was asked about the absence of Mrs Oxford, the other District Councillor, he did not know why she has not been in attendance.

30/09 PCSO Housely spoke briefly but had nothing to report. She was thanked and left the meeting.


i. The following Payments were proposed and approved:            

a. SLCC Clerk’s IT Training (share) £57.50 (payment deferred as session postponed)

b. Clerk’s quarterly salary + backdated annual pay increase £866.40

c. Clerk’s quarterly expenses £15

ii. The following Receipts were reported:

a. Doulting PC £12.76 share of computer anti-virus software

b. VAT reclaimed:  £476.96

iii. A request was received from the Good Companions for a Grant, it was agreed to give £50.

32/09 Bus Shelter refurbishment, Bath Road.

Mr Stanton is ready for the materials to be ordered.

33/09 Highways

i. Zion Hill Street Light.  No reply has been received from SCC Highways; the Clerk will follow this up.

ii. South West Wiltshire Traffic Regulation Orders notification was received and passed to K Matlin.

34/09 Parish Council website up-date.

A meeting is to be held next week with the officer at Mendip District Council about up-dating the existing site.

35/09 Correspondence

i. A letter of thanks was received from the Playgroup.

ii. A newsletter was received from Mendip Housing.

iii. Mr Sully and Mr Briscoe will attend the MDC Parish Forum on Monday27th April.

36/09 Any Other Matters of Report

i.  Mr Wells reported on changes to the Community Speedwatch arrangements; the Clerk will find out what is required.

ii. Complaints have been received about signs outside the Oakhill Inn obscuring visibility for traffic emerging from Fosse Road.

iii. Mr Barlow offered to take over Mrs Alvis’ duties inspecting the Play Areas on behalf of the Village Hall Committee.

iv. Mr Matlin gave a report on his review of the current Insurance Policy with Allianz; he recommended a quote be obtained from Norwich Union through Came and Company.

Some up-dating of the Asset Register and the Property Insurance cover is needed.

37/09 The Annual Parish Meeting will be at 7pm Wednesday 13th May in the Village Hall.  Mr Wells and Miss Emery will serve the refreshments.  Mrs Foister, Headteacher at Oakhill Primary School, will be invited to speak.  Arrangements were made to publicise the event.

Date of next meeting: 8.30pm Wednesday 13th May 2009, the Annual Meeting of the Parish Council; first item of business: Election of Chairman.

An Interim meeting may be held to consider urgent Planning Applications.